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Accounts Payable(Travel )

Location : New York, NY
Job Type : Temp/Contract
Hours : Full Time
Required Education : High School Diploma or GED
Travel : No
Relocation : No

Job Description :

This incumbent is responsible for providing financial, customer service and general operational support to staff members. The Travel Reimbursement Specialist has a primary responsibility to conduct training sessions, provide user support, audit and ensure expense reports are compliant with our travel rules prior to processing reimbursement request. In addition, the position has daily responsibility of invoice auditing, data entry, invoice retrieval from various portals and research support of accounts payable invoices. The Associate will be responsible for initiating the electronic approval routing and follow up to ensure timely payment processing.


 


Responsibilities include but are not limited to:
• Audit invoices to ensure that all necessary supporting documentation is electronically submitted and received in our invoice tracking system.
o Reconcile invoices: Confirm that the billing amounts, period of performance, and scope of work in each invoice are consistent with respective vendor contracts, purchase orders or leases.
o Verify calculations of time and material, reimbursable expenses, and lump sum amounts being billed.
o Identify, analyze and resolve billing discrepancies via the most effective process; includes verbal and/or written communication with internal and external clients.


o Review of temporary staff or contractor invoices including review of employee time cards and benefits.
o Prepare invoice packages for payment for the New York State Treasurer; includes printing, scanning, uploading electronic files, and cataloguing paper files.
• Audit travel reports in accordance with NYS travel regulations including facilitating training sessions and giving feedback to internal partners.
• Create training materials from online training videos, conduct employee travel training sessions and provide user support to resolve inquiries and issues.
• Participate in ongoing audit or ad hoc requests for multiple programs.
• Respond quickly and efficiently to the needs of internal and external clients.
• Perform other duties as assigned.


Required Qualifications :

• A minimum of two years of work-related financial experience required
• Experience with automated travel software, complex invoice coding/allocation, and invoice dispute resolution highly desired
• Demonstrate critical thinking and proactive solutions to travel and invoice issues
• Proven skill in interpreting policy and procedures related to position and keeping others informed
• Accurate and enthusiastic about Data Entry
• Super organized, highly flexible, experience with maintaining high levels of confidentiality
• Candidates should be detail-oriented, and capable of handling multiple tasks and providing quality customer service
• Demonstrated ability to interact professionally with diplomacy, patience and courtesy with diverse groups; ability to establish and maintain effective and cooperative working relationships.
• Excellent oral and written communication skills.
• Exhibited skills in analyzing information to define problems or objectives. Identify solutions and independently act toward solving problems.
• Strong computer skills including Microsoft Office
• Work Environment – work in open space area where there are interruptions. Work occasional overtime to meet project deadlines or operational needs.


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