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Administrative Assistant

Location : Albany, NY
Job Type : Subcontractors
Reference Code : AS:FY2324:DOH01:23871
Start Date : 06/01/2023
End Date : 06/01/2025
Hours : Full Time
Travel : No
Relocation : No

Job Description :

The CHRC is responsible for assisting various provider entities in New York State complete mandated Criminal History Record Checks.


Candidates would provide the following supervisory functions:
• Coordinate timesheets for all Temporary Staff within CHRC Intake.
• Manage CHRC Intake Unit time off requests.
• Responsible for managing CHRC Mail Inbox.
• Preside over employee’s attendance.
• Communicate with Vendors when necessary.
• Preside over employees’ overtime and accomplishments, when necessary
• Coordinate Onboarding of New Hire.
• Oversee training of staff.
• Liaison for Intake Redmine to IT
• Correspond with program areas outside of CHRC.
• Receive and process inquiries from the Legal on the status of Provider Submissions and conduct the necessary follow-up
• Oversee primary for End of Day Reports

In addition, candidates would perform clerical functions including answering incoming phone calls from multiple internal and external customers, processing incoming faxes, e-mails, and external mail; performing data entry and analysis. Candidates may be asked to perform special assignments, and routine administrative functions as specifically directed and all aspects of administrative support. Perform related duties as required.

Required Qualifications :
Experience working in a fast-paced setting with the ability to multi-task and work in complex databases. Experience in effectively communicating with consumers, providers, and Department of Health leadership. Well organized, detail oriented, excellent verbal and written communication, and able to work alone or as part of a team. Proficiency working with Microsoft Access, Word, Excel, Outlook, and SharePoint applications.


Shift Days/ Times:

Monday-Friday; 8am-5pm


Penda Aiken, Inc. is an Equal Opportunity Employer.  We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.


SUBS SUBMIT BY 05-18-2023
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