Administrative Assistant

Position Type: Temp
Location: Albany, NY
Hours: Mon.-Fri. 9:00am-5:00pm

 

 

-Filing (both physical filing and electronic records filing.)
-Data entry.
-Updating/managing daily and weekly spreadsheets.
-Emailing, scanning and faxing duties.
-Coordinate staff transportation and compete required travel reimbursement forms.
-Read or convert inaccessible documents.
-Provide administrative support to staff with visually impairments.
-Scheduling meetings including following timelines for sending out/receiving and distributing materials.
-Managing several Outlook calendars, shared mailboxes used for scheduling, meeting notifications, attendance, etc.

 

Position requires experience and skill in the following:
-Using Microsoft Outlook, Teams, Word, Excel and Forms.
-Using Zoom, Microsoft Teams, and other platforms for providing virtual services. This includes being able to set-up and start meetings, monitor meetings for problems and troubleshoot/address technical issues for meeting attendees.
-Managing multiple tasks
-Ability to meet required timelines and prioritize duties to meet those timelines

 

 

 

Penda Aiken, Inc. is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.

 

 

SUBS SUBMIT BY 09-21-2023