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Administrative Assistant

Location : Albany, NY
Job Type : Subcontractors
Reference Code : 038
Start Date : 11/29/2023
End Date : 05/31/2024
Hours : Full Time
Travel : No
Relocation : No

Job Description :

Position Type: Temp
Agency: New State agency that provides high-quality learning and development opportunities to enhance the performance and effectiveness of the NYS workforce.
Location: Albany, NY
Hours: Mon.-Fri. 9:00am-5:00pm



• Answer telephones and direct inquires to appropriate agency staff
• Assist with scheduling appointments and meetings for staff, arrange meeting space for training programs, schedule meetings utilizing Webex meetings
• Make copies of documents as needed
• Greet visitors and direct them to meeting locations
• Work with office staff on office programs and events
• Using computer, put draft documents and presentations into final form, edit documents and presentations for correct grammar, usage and style, requires proficiency with Microsoft Office Suite
• Collect background materials and attachments to ensure that they are included with correspondence
• Assist in gathering or compiling data for reports
• Review office websites and SharePoint sites for accuracy
• Review training materials for format and accuracy
• Receive and enter data for reports in various formats, requires familiarity with mail merge processes
• Prepare documents for fillable PDF formats
• Scanning and emailing documents to office staff as needed
• Maintain, update, review and records and files
• Maintain inventory of training materials, including workbooks, DVDs, CD-ROMs and other materials that are used for training
• Receive, unload, unpack, sort, store, count and distribute goods received by the office
• Receive, pick up, time stamp, sort, and distribute mail, e-mail or other forms of correspondence or communication to office staff as needed
• Process outgoing mail for pick-up
• Arrange for special mail pick-up and delivery as needed

Required Qualifications :

• High School Diploma
• Minimum of two years of experience in an office environment providing program support or administrative assistance for multiple staff with varying job responsibilities
• Highly proficient in the use of Microsoft Office, including Word, Excel and PowerPoint
• Excellent organizational, interpersonal, customer service and written communications, in addition must be comfortable answering and responding to telephone calls and inquiries in a professional manner
• Ability to work as part of a team and independently
• Ability to deal with multiple priorities and competing deadlines
• Attention to detail is a must



Penda Aiken, Inc. is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.



SUBS SUBMIT BY 11-16-2023
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