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Administrative Assistant

Location : Albany
Job Type : Temp/Contract
Reference Code : 041JB
Start Date : 07/18/2022
End Date : 07/18/2023
Hours : Full Time
Travel : No
Relocation : No

Job Description :

New York State Government Agency  1 year assignment


 


Duties:
Verify invoices for agreement with purchase order or contract and assure required paperwork and approvals are present and facilitate payment in the State’s Financial System (SFS).
Receive incoming mail; open, sort, and distribute to staff as well as receive and transmit electronic mail.



Greet visitors, answer telephones, respond to standard inquiries concerning program, policy and procedure and refer more technical questions to appropriate staff.
Coordinate and schedule meetings, maintain office calendar and manage video conference room reservations.



Operate computer, fax, scanner and copy machines


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Maintain manual and automated files of correspondence, documents and material, and office procedure manuals by coding and filing new material, searching for requested material and periodically purging obsolete material.



May assist Travel Unit with processing Employee Expense Reports in SFS according to OAG and OSC Travel Policy and processing of requests.



Perform other duties as assigned.


 


Required Qualifications :
Preferred Education - High School
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