Administrative Assistant

New York State Agency:  7 month temporary administrative assistant opportunity

Duties, include but at not limited to:

*Handling folders physically (lifting and placing them in file cabinets)
*Filing (both physical filing and electronic records filing)
*Data entry
*Updating/managing daily and weekly spreadsheets
*Emailing, scanning and faxing duties
*Scheduling meetings including following time lines for sending out/receiving and distributing materials
*Managing:
*Several Outlook calendars
*Joint mailboxes used for scheduling
*Meeting notifications, attendance, etc
*Maintain Assistant Commissioner's calendar, handle correspondence, reports, and other documents prepared by the Assistant Commissioner and arrange meetings integral to the work of the office on an ongoing basis.
*Respond to a high volume of telephone calls, voice mail messages and emails, to effectively manage inquiries, provide publicly available information, and answer routine questions.

Position requires experience and skill in the following:
Using Microsoft Outlook, Teams, Word, Excel and Forms.
Using Zoom, Microsoft Teams, and other platforms for providing virtual services. This includes being able to set-up and start meetings, monitor meetings for problems and troubleshoot/address technical issues for meeting attendees.
Managing multiple tasks
Ability to meet required time lines and prioritize duties to meet those time lines