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Administrative Assistant

Location : Albany
Job Type : Temp/Contract
Reference Code : ACCES-CO-2022
Start Date : 08/15/2022
End Date : 03/31/2023
Hours : Full Time
Travel : No
Relocation : No

Job Description :

New York State Agency:  7 month temporary administrative assistant opportunity


 


 


Duties, include but at not limited to:



*Handling folders physically (lifting and placing them in file cabinets)
*Filing (both physical filing and electronic records filing)
*Data entry
*Updating/managing daily and weekly spreadsheets
*Emailing, scanning and faxing duties
*Scheduling meetings including following time lines for sending out/receiving and distributing materials
*Managing:
*Several Outlook calendars
*Joint mailboxes used for scheduling
*Meeting notifications, attendance, etc
*Maintain Assistant Commissioner's calendar, handle correspondence, reports, and other documents prepared by the Assistant Commissioner and arrange meetings integral to the work of the office on an ongoing basis.
*Respond to a high volume of telephone calls, voice mail messages and emails, to effectively manage inquiries, provide publicly available information, and answer routine questions.


Required Qualifications :

Position requires experience and skill in the following:
Using Microsoft Outlook, Teams, Word, Excel and Forms.
Using Zoom, Microsoft Teams, and other platforms for providing virtual services. This includes being able to set-up and start meetings, monitor meetings for problems and troubleshoot/address technical issues for meeting attendees.
Managing multiple tasks
Ability to meet required time lines and prioritize duties to meet those time lines


 

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