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Administrative Assistant

Location : Albany
Job Type : Temp/Contract
Reference Code : DOH01: 17320
Start Date : 08/25/2022
End Date : 12/30/2022
Hours : Full Time
Travel : No
Relocation : No

Job Description :

New York State Agency




Work Schedule: M-F 8:30am – 5:00pm (40 Hour Work Week)


 


Telecommuting: No. These positions require full-time on-site presence.


 


Project Period: 8/1/22 – 1/31/23


 


Duties Include:


 


Skills Required:


·         Excellent organizational, written, and verbal communication skills.


·         Strong interpersonal skills.


·         Ability to use office machines including multiphone line, copier, fax/scanner


·         Ability to handle a high volume of work in a fast-paced office environment and to meet deadlines.


·         Proficient in Microsoft Office programs (Outlook, Word, PowerPoint, Excel, Teams, SharePoint).


·         Proficient in using technology to assist staff with scheduled virtual meetings and conferences.


·         Ability to work independently and as part of a team, prioritize workloads, multi-task, flexible and complete assignments within short timeframes.


 


Responsibilities:


·         The Administrative Assistant will provide office and administrative support for staff. Responsibilities will include:


o   managing staff calendars on a day-to-day basis,


o   providing administrative support to format and prepare reports and presentation materials,


o   establishing and maintaining electronic and hard copy files, tracking systems,


o   monitoring bulk mail logs in Outlook,


o   arranging travel arrangements and preparing related paperwork,


o   scheduling in-person and virtual meetings and conference calls,


o   compiling; prioritizing and distributing mail,


o   maintaining an inventory of and ordering supplies,


o   answering and routing phone calls, and


o   other duties as assigned.


 


Required Qualifications :
 
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