Administrative Assistant
Title: Administrative Assistant
Position Type: Temp
Agency: A healthcare facility owned and operated by the New York State Department of Health.
Location: Batavia, NY
Hours: Mon.-Fri. 8:00am-4:00pm
Job Description
Our client, a “NYS agency focused on home care to qualified Veterans and their dependents, is looking for an Administrative Assistant to work in the Admissions Department.
Responsibilities
The Admissions team member will work closely with the Admissions Coordinator and will help to assist with the following tasks:
- Coordinate all pre-admission interviews with the Admissions Coordinator on prospective applicants in a variety of settings.
- Work closely with Director and Assistant Director of Nursing, or designee, to determine appropriate individuals for admission.
- Maintain a public relations program with all hospital discharge planners and families. Work closely with Home staff assigned to the more global public relations program working with other outside agencies.
- Schedule all admissions to the facility, working closely with the multidisciplinary team.
- Have knowledge of community services/facilities to make alternative suggestions/ assistance in placement of applicants who are inappropriate for our facility.
The Admissions team member:
-Initially, reviews application to determine potential eligibility for admission to the home.
- Provides information to applicants and their families related to admission to the facility.
- Obtains and completes all necessary admission and readmission paperwork.
-Responds to referrals in a timely fashion.
-Provides consistent and timely follow-up with applicants/families through appointments, phone calls, etc.
-Conducts personalized appointments, tours and coordinates the application process.
- Schedules and provides tours or makes arrangements for another staff member to do so if unavailable.
- Coordinates and conducts pre-admission meetings.
- Initiates insurance checks by providing information to appropriate staff.
- Contacts previous Primary Care Physicians, etc. to secure all immunizations.
- Ensures applicant TB screening is completed.
- Enters pre-admission orders and demographics into Electronic Health Record.
- Settles resident into room, ensures clothes go to laundry for labeling and all electrical items are inspected.
- Meets with family members at admissions to conduct and review all Admission Agreements.
- Provides strong customer service.
- Works in a high pace environment managing several cases, families, hospitals, discharge planners and internal staff simultaneously to get resident admitted within 24 hours.
- Other duties assigned as need arises.
