Administrative Assistant

Manages confidential affairs affecting the operation of 2 inpatient hospitals and multiple outpatient programs.

 
· Oversees and documents privileged communication such as expansion/downsizing, recruitment/termination, gains/loss, fiscal responsibilities, and pending actions.
· Maintains and administratively manages meeting minutes, correspondences, emails, appointments and documents next step actions.
· Maintains mission-driven values and boundaries.
· Uses problem solving techniques and policy/regulatory judgment to operate within the best interest of New York City Children's Center on behalf of the Executive Director.
· Autonomously makes executive level decisions such as scheduling ad-hoc committee meetings in the face of crisis, contacting key staff during emergency situations such as media presence, complaints, patient-related emergencies.
· Assists with preparation of purchase requests for Administration needs.
· Liaison between the Executive Director/CEO and the main office in Albany. Addressing emergent actions by prioritizing directives and managing correspondences.
· Coordinates with all aspects of Central Office on behalf of NYC CC; as well as, the Board of Visitors, Advisory Council, Bureau of Employee Relations, the Public Information Office, Legal Department, and the other state and local agencies, among others.
· Coordinates the Administrator On-Call schedule and training for all hospital leaders in grades 23 and above.
· Editor in Chief of the hospital's monthly newsletter, the Shout-Outs.

Required Education: Bachelor's Degree in Business or Health Administration.

Required Skills: Expert in Microsoft Office Suite including Word, Powerpoint, Outlook, and One Note. Able to take accurate minutes of professional and confidential meetings. Capable of multi-tasking and retaining high quality standards. Strong communication skills. Poised listening skills.

Penda Aiken, Inc. is an Equal Opportunity Employer.  We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.

SUBS SUBMIT BY 03-21-2023