Administrative Assistant

Location : Buffalo, NY

Job Type : Subcontractors

Reference Code : OAG_2022_162JB

Start Date : 04/03/2023

End Date : 07/03/2023

Hours : Full Time

Travel : No

Relocation : No

Job Description :

• Send email updates to Sex Offender Management Bureau (SOMB) Agency Contact Group, regarding scheduled court appearances, pertinent court orders and documents, occurrences at court appearances, and other important case updates.
• Work with SOMB investigator, to create and maintain systems for Article 10 processes within Buffalo Office.
• Create electronic and physical case files when a Notice of Anticipated Release is received regarding an inmate who may later be referred for Article 10 civil management.
• Save documents to the database (LAN and H/drives); update Silvercase – case management tracking database.
• Distribute incoming documents received via email; save in appropriate electronic directories; print for physical file.
• Perform Silvercase updates: important hearings, conferences, trials; receipt, filing, and service of documents as well as pertinent information contained within documents; transport of Respondents to other agencies; SIST violations.
• Assist with document preparation for filing an Article 10 Order to Show Cause & Petition
• Track receipt of Affidavits of Service – for service of documents.
• Prepare cover letters for forwarding discovery on cases.
• Prepare emails for requesting discovery on cases; maintain checklist of all discovery requested and received; schedule follow-up emails to be sent in the event requested discovery is not received; send follow-up emails regarding previously requested (but not yet received) discovery.
• Scan voluminous records, and other documents associated with the Article 10 cases
• Bates-stamp records received; save in e-directories of attorney, investigator, and LAN; enter in Silvercase and on discovery checklist.
• Prepare documents and/or files for non-Article 10 cases that Buffalo SOMB attorneys handle.

Required Qualifications :

Preferred Education - High School

Penda Aiken, Inc. is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.

SUBS SUBMIT BY 03-16-2023