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Administrative Assistant

Location : Central Islip, NY
Job Type : Subcontractors
Reference Code : AS:FY2324:DOH01:24504
Start Date : 04/01/2024
End Date : 03/31/2026
Hours : Full Time
Travel : No
Relocation : No

Job Description :

Title: Administrative Assistant
Position Type: Temp
Agency: New York State health agency.
Location: Central Islip, NY
Hours: Mon.-Fri. 8:45am-4:45pm



Job Description
Our client, a “NYS agency that focus on health issues”, is looking for an Administrative Assistant for the Division of Nursing Home and IID Surveillance .



Responsibilities


1) Completes mandatory Federal (CMS) reports, data entry and tasks required for
Federal reimbursement and to maintain RO compliance with Federal nursing home
performance measures for surveillance activities.
2) Creates and maintains files according to Federal and NYS requirements.
3) Entering Survey Data in Aspen Central Office electronic Federal reporting system.
4) Creating survey letters to providers, tracking survey event status in Federal system.
5) Phone Communication with complainants, providers, public, and staff.
6) Processing FOIL requests by identifying, retrieving, copying pertinent documents,
drafting and submitting letters to Records Access Office.
7) Processing and logging mail, fax, scanned documents.
8) Organizing, binding, filing, purging recertification and complaint survey documents per
DOH policies.
9) Printing and distributing Complaint Intake reports.
10) Creating electronic survey shells and preparing paper survey document packets.
11) Generating CON and project reports and maintain data.
12) Maintaining survey tracking log.
13) Processing DLA responses by identifying, retrieving, transmitting documents, letters.
14) Maintaining complaint investigation tracking log.
15) Maintaining adequate office supplies for administrative and survey staff.
16) Providing main reception desk coverage.
17) Makes call downs to providers, gathering information and reporting per CO and RO
requests (ad hoc)


 





 


Required Qualifications :

Required Qualifications


Minimum qualifications: Excellent knowledge of Microsoft Office, specifically Word and Excel, as well as other tracking and database systems required for completion of essential tasks necessary to maintain compliance with mandatory Federal and NY State surveillance activities for over 81 skilled nursing homes and adult day health care facilities.


 


Preferred qualifications: Familiarity with health care facility surveillance and complaint incidents and investigation correspondence and reporting; familiarity and knowledge of the ASPEN System, Health Commerce System (HCS) and the applications within the HCS such as NYSECON (New York State Electronic Certificate of Need), HFIS (Health Facilities Information Systems) and E-POC (Electronic Plan of Correction). Prior experience working in the NYSDOH MARO Nursing Home Program is preferred.


 


 


Penda Aiken, Inc. is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.


 


SUBS SUBMIT BY 03-28-2024


 


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