Administrative Assistant
Position Type: Temp
Location: Menanda, NY
Hours: Mon.-Fri. 8:30am-4:45pm
Administrative Assistant is needed in the following units,
Certification Unit/Reproduction Unit
• Assist in the processing of orders for birth, death, marriage and dissolutions certificates
• Pulls fiche cards, makes white copies, produces records for paid batches.
• Assist in managing VitalChek orders and updating database with order comments
• Seals and enters safety paper for paid batches, VitalChek orders, gratis requests, and overnight requests
• Works on special projects when needed
Correction/Amendment Unit
• Types Amendment cases from books, FileNet and SPDS
• Audits and mails certificates to local registrars and applicants
• Files sealed records and CCFS (Court Ordered Paternity)
• Review and fulfill correction orders to birth certificates
• Keys and verifies all amended and corrected birth and death certificates scanned for FileNet
• Opens, sorts, searches and files all incoming mail for Correction Unit/Amendment
Registration Unit
• Opens and sorts all incoming mail for the Coding and Registration units
• Enters the Registration appointment forms into the database
• Makes labels for new registrars and clerks
• Fill Supply Order Form requests for registrars and clerks
• Files all registrar correspondence
• Puts certificates in order
Coding/Administration
• Marriage coding and keying
• Death certificate keying
• Dissolution certificate keying
• Birth certificate keying (SPDSS)
• Assist in record searches for tracking and verifying vital event records for internal/external stakeholders
• Sort and mail orders to NYC Bureau of Vital Records as needed
