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Administrative Assistant

Location : Menanda, NY
Job Type : Subcontractors
Reference Code : AS:FY2324:DOH01:13725
Start Date : 12/26/2023
End Date : 12/31/2025
Hours : Full Time
Travel : No
Relocation : No

Job Description :

Position Type: Temp
Location: Menanda, NY
Hours: Mon.-Fri. 8:30am-4:45pm


Administrative Assistant is needed in the following units,


Certification Unit/Reproduction Unit

• Assist in the processing of orders for birth, death, marriage and dissolutions certificates
• Pulls fiche cards, makes white copies, produces records for paid batches.
• Assist in managing VitalChek orders and updating database with order comments
• Seals and enters safety paper for paid batches, VitalChek orders, gratis requests, and overnight requests
• Works on special projects when needed

Correction/Amendment Unit

• Types Amendment cases from books, FileNet and SPDS
• Audits and mails certificates to local registrars and applicants
• Files sealed records and CCFS (Court Ordered Paternity)
• Review and fulfill correction orders to birth certificates
• Keys and verifies all amended and corrected birth and death certificates scanned for FileNet
• Opens, sorts, searches and files all incoming mail for Correction Unit/Amendment


Registration Unit
• Opens and sorts all incoming mail for the Coding and Registration units
• Enters the Registration appointment forms into the database
• Makes labels for new registrars and clerks
• Fill Supply Order Form requests for registrars and clerks
• Files all registrar correspondence
• Puts certificates in order



• Marriage coding and keying
• Death certificate keying
• Dissolution certificate keying
• Birth certificate keying (SPDSS)
• Assist in record searches for tracking and verifying vital event records for internal/external stakeholders
• Sort and mail orders to NYC Bureau of Vital Records as needed



Required Qualifications :
Penda Aiken, Inc. is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.



SUBS SUBMIT BY 9-24-2023
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