Administrative Assistant

Location : Mineola, NY

Job Type : Temp/Contract

Hours : Full Time

Required Years of Experience : 2 years

Travel : No

Relocation : No

Job Description :

Our client, a “NYS agency focused on legal matters”, is looking for an Administrative Assistant for its compliance department.

Responsibilities

· Provide administrative support to Regional Asst. Director, Building Manager and Laborer Foreman in the coordination of numerous clerical duties and heavy lifting at times.

· Prepare purchase orders from Nassau County Courts.

· Process orders, tabulating and entering work orders.

· Prepare Purchase Orders for submittal and approval.

· Prepare Purchase Authorization Requests for submittal and approval.

· Prepare monthly Purchase Requisitions for supplies for Nassau County courts.

· Receive deliveries and deliver water cooler bottles as needed.

· Answer phone calls, take/direct messages to appropriate individuals and make appointments.

· Contact and verify references of potential Contractors. Send/receive faxes.

· Make copies of documents and filing.

· Send and receive mail electronically/regular mail and collect mail from mailbox.

· Follow/confirm appointments with Contractors. Prepare and monitor the Director and Building Managers' Travel Vouchers.

· Prepare the Director and Building Managers' daily schedules. Maintain all OGS requisite reports i.e.: Governor's Report, Vehicle Cost Report, Quarterly Training Log Report, Procurement Log of Transactions and Temporary Employees Contract.

· Prepare weekly/bi-weekly employees’ time sheets and direct them to respective agencies for payroll.

· Prepare memos and minutes for meetings.

· Create specific forms as needed for employees.

· Create folders for individual Courts/Companies/Contractors.

· Update computer applications with current versions.

· Other miscellaneous duties as required by management may include heavy lifting.

Required Qualifications :

Typical Duties Using Microsoft Office Suite (Word, PowerPoint, Excel, Access).

Penda Aiken, Inc. is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.