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Administrative Assistant

Location : New York, NY
Job Type : Subcontractors
Reference Code : OAG_2023_183JB
Start Date : 04/15/2024
End Date : 07/15/2024
Hours : Full Time
Travel : No
Relocation : No

Job Description :

Title: Administrative Assistant
Position Type: Temp
Agency: New York State agency focused on legal matters.
Location: New York, NY
Hours: TBD

Job Description
Our client, a “NYS agency focused on legal matters”, is looking for an Administrative Assistant.

• Prepare, edit, proofread, and review documents.

• Coordinate with attorneys, regarding management of paper and electronic files (including initiation, closure and archival of case files).
• Perform data entry into the NYMatters case management system for case updates, calendar deadlines, and create new intakes and matters.
• Process documents served on and received by NYC claims as well as transferred documents and cases from regional offices * Check verifications, process rejections if necessary.
• Process court alerts.
• Process court decisions including posting to intranet via webmaster.
• Process orders to show cause including preparing affidavits.
• Interface with database systems, particularly Oracle-based NYMatters and Paper • Archive Management (PAM).
• Provide backup to Administrative Specialist with running reports for management review.
• Produce and manage bureau correspondence and reference materials.
• Provide telephone coverage, mail distribution, date stamp, open, read, route and distribute incoming mail. Research data base to route various mailings.
• Manage email, and phone inquiries; route inquiries to appropriate staff.
• Assist attorneys and legal assistants with information in NYMatters.
• Provide direct assistance to and back-up of Administrative Specialist with tasks.
• Assist attorneys troubleshooting Microsoft Word formatting problems.
• Anticipate potential issues with documents, filings, deadlines, etc. Communicates possible solutions to team.
• Perform additional duties as assigned.
• Report to the office daily.

Required Qualifications :

Required Qualifications

• Advance level knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint), Microsoft Teams, Adobe Acrobat, and WebEx.

• Able to independently prioritize workflow.


Penda Aiken, Inc. is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.


SUBS SUBMIT BY 03-28-2024
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