Auditing Clerk

Title: Auditing Clerk
Position Type: Temp
Agency: New York State agency that provides financial support.
Location: Albany, NY
Hours: Mon.-Fri. 8:30am-4:30pm

Job Description
Our client, a “NYS agency focused on financial services and products”, is looking for an Auditing Clerk in the Office of Financial Management.

Responsibilities

• Maintain log to show receipt of court orders and expense vouchers from the NY Liquidation Bureau.
• Processes abstract cover sheets and maintain records in the agency's tracking system.
• Prepare documents and emails to forward to Office of the State Comptroller (OSC) and State Treasury for payment.
• Utilizes the Statewide Financial System (SFS) to process vouchers for the agency.
• Performs reconciliation of procurement cards in the SFS.
• Receive and sort vendor invoices and match invoices with purchase orders, if applicable.
• Utilizes the Purchase Tracking System (PTS) to submit invoices to the agency's personnel for payment approval.
• Utilize SFS to review and verify receipt of goods, and process accounts payable vouchers.
• Communicate with vendors via telephone and/or email to resolve discrepancies with invoices.
• Submit forms/emails to OSC or the State Treasury to request copies of canceled checks or to place stop payment orders.
• Prepares and makes bank deposits electronically.
• Perform general clerical duties including opening mail and filing.
• Perform other duties as assigned.

Required Qualifications

1. Highly organized and careful worker, highly self-motivated and capable of prioritizing and managing multiple tasks.
2. Knowledge of Office of the State Comptroller policies and procedures.
3. High level of discretion handling confidential matters.
4. Ability to manage competing priorities while maintaining a high level of attention to detail.
5. Word processing skills/abilities are a mandatory component of the assignment. Computer proficiency in Microsoft Office Suite, including Outlook, Word, Excel, etc. is required.
6. Must have knowledge of basic accounting and financial record keeping procedures. Some knowledge of financial terminology is also required; ability to compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers. May also perform a variety of analysis.

Penda Aiken, Inc. is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.

SUBS SUBMIT BY 04-23-2024