Auditing Clerk
Position Type: Temp
Agency: New York State agency that provides safety measures for children and families.
Location: Rensselaer, NY
Hours: Mon.-Fri. 8:00am-5:00pm
• Review of summary level training and administrative service activity OCFS-3106 for all public and private contractors, General Ledger Journal Entries and complete OCFS-3106 review (including any additional documentation submitted) to ensure compliance with approved work plans including revisions and timely processing of payment documents. Also, includes maintenance of Excel files and contracts on the Contract Management System (CMS). In addition, completion of individual General Ledger Journal Entries for payments to all work plans.
• Log and/or audit Legislative and/or Service claims within eight (8) days of receipt. Claims must be audited and processed with goal of payment within 30 days of receipt by the Designated Program Office (DPO) to avoid Prompt Payment Interest.
• Initiate purchase order documents (STS/POs) and SUNY/CUNY purchase orders as required for the above-mentioned contracts/work plans. This task includes the following steps:
• Process payable advance and Claims for Payment/JVs through the Contract Management System (CMS) daily ensuring timely payments to contractors and notify in writing both contractor and Designated Payment Office of all rejected or adjusted Claims for Payment. Directly enters General Ledger Journal Entries information on the Statewide Financial System (SFS) ensuring the transfer of funds to the appropriate Contractor. Prepare Revenue Transfers claiming (TMEF) administrative charges on training and administrative service contracts/work plans. Perform weekly research of pending Claims for Payment via the CMS Inbox that are held for contract approval, final report, budget modifications, Chart of Account instructions or lack of funds and their prompt release upon required completion.
• Other tasks as assigned
