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Buyer/Purchasing Agent

Location : Buffalo, NY
Job Type : Temp/Contract
Start Date : 12/09/2020
Hours : Full Time
Travel : No
Relocation : No

Job Description :

Sources HRI and PBC customers’ procurement needs; communicates with suppliers regarding purchase agreements, disputes or questions related to price, delivery or specification; gathers information for use in purchasing decisions; evaluates purchasing options; places purchase orders for materials, equipment,  merchandise and supplies; follows up on orders; reviews contract pricing for materials purchased for the organization to ensure that the agency is receiving the appropriate pricing per contracts; reviews and investigates invoice discrepancies versus the purchase order; assists with data validations to determine best overall financial and clinical value.


Primary Duties

• Processes purchase orders for materials, equipment, merchandise, supplies and services.

• Enters purchase orders into Materials Management Information System and coordinates item numbers with Content Management Team.

• Followsup to ensure orders are confirmed with supplier and delivers confirmation to the customer. Investigates price discrepancies and reports to Strategic Sourcing Manager for resolution.

• Expedites purchase orders, as necessary.

• Followsup on all receiving/delivery and return issues.

• Ensures that the organization policies and procedures are followed in the purchasing process.

• Assists with end user training for the process of placing orders electronically; provides the end user with specific guidelines on how the system operates and the procedures that should be followed for placing orders electronically.

• PerformscustomerserviceforanyandallRoswellParkinternalcustomers.

• Assists Strategic Sourcing Managers with data validations/analysis for the OR Value Analysis Committee, GPO initiatives and other projects as required.

• Presents data validations and analysis to management; participates indecision making based on analysis.

• Obtains contract pricing from vendor and/or group purchasing organizations; assists with verification that pricing is at the appropriate tier levels and is market competitive.

• Researches, analyzes and monitors purchasing trends and new product development to capitalize on potential opportunities and to minimize costs. Research available product options to compare pricing and specifications.

• Develops additional or alternate sources of supply.

• Makes recommendations for potential contracts.

• Maintains established departmental policies and procedures, objectives, quality assurance programs, safety, and compliance standards.

• Enhances professional growth and development by participating in educational programs, distributing, and reading current literature, conducting, and participating in inservice meetings and workshops.

• Prepares other written documentation as required by the profession and the department; maintains, distributes, analyzes, and projects information for required records, reports and statistics as directed.

• Attends meetings as required.

• Performs other related duties as assigned or requested.


Functional Responsibilities

• Excellent customer service skills.

• High proficiency in Windows and Microsoft Office products including Outlook, Word, and Excel.

• Good oral and written communication skills.

• Ability to perform complex cost validations.

• Proficiency in the use of pivot tables, data reporting and MMIS systems.

• Organized and follow through on outstanding items.

Required Qualifications :
1. Bachelor’s degree in Business, Supply Chain, Procurement, Finance or related field; or

2. Associate’s degree in Business, Supply Chain, Procurement, Finance or related field and the equivalent of two(2) years of fulltime purchasing or contract management experience in healthcare, business or corporate environment; or

3. High School Diploma or High School Equivalency Diploma and the equivalent of four(4) years ofulltime purchasing or contract management experience in healthcare, business or corporate environment.
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