Contract Manager

The Contract Manager’s primary role will be to commercially manage our vendors, sub-recipients, and support program contract relationship managers. Specifically, s/he will be responsible for: ensuring that vendor services are delivered with high quality, within scope, budget, and on schedule. This position will also serve as the liaison between us and the vendor. The Contract/Vendor Manager will report to the Director of Administration and Senior Counsel.

Responsibilities include but are not limited to:

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  Reviewing and approving vendor payments.

  
  


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  Amending contracts and/or subrecipient agreements by developing the vendor/sub-recipient scope, deliverables,

  
  

  timeframe, and budget.

  
  


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  Monitoring vendor services to ensure that they meet stated goals.

  
  


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  Managing and documenting vendor performance.

  
  


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  Developing methods for tracking (MWBE Section 3) requirements.

  
  


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  Identifying opportunities to minimize waste, fraud, and abuse.

  
  


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  Maintaining project budgets.

  
  


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  Providing direction to vendor/sub-recipient as needed.

  
  


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  Serving as the primary point of contact for selected vendors.

  
  


• Coordinating negotiations of any additions and amendments in the Scope of Work.


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  Working with vendors and sub-recipients as needed, to fulfill other requirements related to federal funds.

  
  


• Processing Task Orders and modifications.


• Reviewing and analyzing contracts from a business perspective to ensure favorable terms for the organization.


• Managing the contract closeout process, preparing closeout documentation claims resolutions, and coordinating the submissions for final closeout.


• Providing advice and guidance to senior management and project staff on contractual matters.


• Preparing and maintaining various reports and tracking mechanisms for both internal and external distribution.


• Managing all contractual issues & changes to contracts and ensuring that changes are communicated to the appropriate internal staff and subcontractors.
  

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  A minimum of six years of progressive contract/vendor management experience.

  
  


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  Bachelor’s degree or equivalent experience required.

  
  


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  Proven contract management skills and expertise.

  
  


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  Extremely detail-oriented.

  
  


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  Ability to deliver high-quality work in a fast-paced environment.

  
  


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  Ability to work independently or with limited supervision.

  
  


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  Excellent analytical and problem-solving skills.

  
  


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  Demonstrated decision-making skills.

  
  


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  Effective verbal, presentation and communication skills.