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Contract Manager

Location : New York, NY
Job Type : Temp/Contract
Start Date : 12/01/2020
Hours : Full Time
Travel : No
Relocation : No

Job Description :

The Contract Manager’s primary role will be to commercially manage our vendors, sub-recipients, and support program contract relationship managers. Specifically, s/he will be responsible for: ensuring that vendor services are delivered with high quality, within scope, budget, and on schedule. This position will also serve as the liaison between us and the vendor. The Contract/Vendor Manager will report to the Director of Administration and Senior Counsel.


*During the COVID-19 pandemic, this position may onboard remotely and be primarily remote with regularly scheduled visits to the office.

Responsibilities include but are not limited to:

  • Reviewing and approving vendor payments.

  • Amending contracts and/or subrecipient agreements by developing the vendor/sub-recipient scope, deliverables,

    timeframe, and budget.

  • Monitoring vendor services to ensure that they meet stated goals.

  • Managing and documenting vendor performance.

  • Developing methods for tracking (MWBE Section 3) requirements.

  • Identifying opportunities to minimize waste, fraud, and abuse.

  • Maintaining project budgets.

  • Providing direction to vendor/sub-recipient as needed.

  • Serving as the primary point of contact for selected vendors.

  • Coordinating negotiations of any additions and amendments in the Scope of Work.

  • Working with vendors and sub-recipients as needed, to fulfill other requirements related to federal funds.

  • Processing Task Orders and modifications.

  • Reviewing and analyzing contracts from a business perspective to ensure favorable terms for the organization.

  • Managing the contract closeout process, preparing closeout documentation claims resolutions, and coordinating the submissions for final closeout.

  • Providing advice and guidance to senior management and project staff on contractual matters.

  • Preparing and maintaining various reports and tracking mechanisms for both internal and external distribution.

  • Managing all contractual issues & changes to contracts and ensuring that changes are communicated to the appropriate internal staff and subcontractors.

Required Qualifications :

  • A minimum of six years of progressive contract/vendor management experience.

  • Bachelor’s degree or equivalent experience required.

  • Proven contract management skills and expertise.

  • Extremely detail-oriented.

  • Ability to deliver high-quality work in a fast-paced environment.

  • Ability to work independently or with limited supervision.

  • Excellent analytical and problem-solving skills.

  • Demonstrated decision-making skills.

  • Effective verbal, presentation and communication skills.

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