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Director of Procurement

Location : New York, NY
Job Type : Temp/Contract
Start Date : 10/12/2020
Hours : Full Time
Required Years of Experience : 5
Required Education : Bachelorís degree or higher
Travel : No
Relocation : No

Job Description :

Position Summary
Reporting to the Chief Operating Officer, the Director of Procurement is responsible for directing and managing the organization's procurement of goods and services, assuring that the planning and implementation of GOSR’s procurement activities are in compliance with applicable regulations and policies.

Responsibilities
• Plan and direct the procurement and contracting services for complex goods and services utilizing a variety of procurement methods, ensuring that all procurements comply with applicable laws, regulations and policies. 


• Manage procurement activities related to Request for Proposals/Qualifications (RFP/Q) and execution of various services contracts; Competitive Sealed Bids (CSB), Invitation for Bids (IFB) and execution of various goods contracts; and all non-competitive procurement activities. 


• Evaluate and conduct clarification of contract terms, conditions and intent on all procurement documents.


• Final review all procurement decisions and contract executions prior to obtaining executive and oversight approvals. 


• Direct activities regarding the mini-bid process among pre-qualified panel of vendors.  


• Oversee the issuance of all purchase orders and purchasing card (p-card) reconciliation activities. 


• Develop and/or modify as needed procurement policies and procedures and incorporate new legislative and regulatory directives in the overall procurement process. 


• Interface with auditors and compliance monitors to identify and mitigate risks and improve agency controls. 


• Manage requests for audit documentation and prepare responses to auditing entities.  


• Manage the issuance of weekly, monthly, quarterly and annual reports as well as ad hoc reports. 


• Develop relations with programs and obtain timely information to support programmatic needs. 


• Implement and administer best practices and KPIs throughout the procurement cycle to drive continuous improvement in financial efficiency and service levels. 


• Ensure all procurement and agreement files are accurate, complete and maintained in an orderly fashion. 


• Manage the development, implementation and delivery of procurement training needs. 


• Confer with and advise executive management of critical issues related to procurement and provide suggested solutions. 


• Provide guidance on subrecipient procurement activities as needed. 


• Manage procurement staff in daily activities, including preparing overall work schedules, setting priorities, and reviewing work for effectiveness, efficiency and compliance with established rules and guidelines. 


• Manage the vendor responsibility vetting team. 


• Perform other related duties and special projects as may be requested.


Required Qualifications :

Minimum Qualifications
• Bachelor’s degree or higher and minimum of five years in public sector procurement, two years of which must have been in a managerial role supervising staff 


• CDBG-DR knowledge and experience a plus 


• Proven ability to handle competing priorities 


• Proven ability to work independently and collaborate cross-functionally in a fast-paced environment 


• Proven ability to work collaboratively with vendors, agency management and program staff to solve problems and recommend positive solutions 


• Strong management and organizational skills 


• Shared organizational value for integrity, flexibility and professional/ethical behavior


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