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Executive Assistant/Office Manager

Location : New York, NY
Job Type : Temp/Contract
Hours : Full Time
Travel : No
Relocation : No

Job Description :

Position location:  Midtown Manhattan


 


Salary:  Commensurate with experience


 


Tasks and Responsibilities:


 


·       Prepare correspondence and other written materials on behalf of the president from verbal direction, emails, texts, etc.


·       Maintain president’s calendar including scheduling and coordinating meetings, v-meetings, and calls


·       Follow-up on the president’s meetings and telephone calls, i.e. debriefing or follow-up action items.


·       Occasionally conduct research and prepare write-up of findings.  May represent the president on special projects.


·       Organize corporate events and activities (1-2 times/year)


·       Occasionally request Certificates of Insurance; transmit legal docs; complete forms; filing.


·       Book flights, trains; auto rentals; and hotel accommodations; manage changes to itinerary, for president and other staff.


·       Order office supplies, coordinate with IT firm,  building maintenance, office vendors.


·       Assist Business Development Department with forms and documents requiring the president’s signature.


·       Answer Office Calls routed to ‘Operator’


 


 


Required Qualifications :

Qualifications/Skills:


 


·       B.S., B.A, or A.A., A.S. Degreed Candidates


·       At least 5 years of experience as an Executive Assistant (C-Suite) or related experience performing executive level support, leadership, or other applicable experience.


·       Very strong writing skills and good oral communication skills.


·       Must feel comfortable with working in a fast-paced environment and juggling tasks.


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