Executive Secretaries and Administrative Assistants
Receive and organize work to be typed and determine document format. Type correspondence, documents, records and other written material in final or draft using handwritten or rough drafts, marked copy,oral recordings and data from other sources. Proofread and correct work to produce accurate, clean and completed copy. Use printers and printing software to produce final documents. Prepare standard reports by accessing data bases and formatting required data, Review work to ensure conformance with accepted office practices including correct layout, spelling, punctuation, and grammar; explain any problem to author; and discuss possible solutions, Handle telephone calls for Executive Staff. Open, review, sort and distribute mail in accordance with staff assignments. Coordinate and arrange meetings. Coordinate information flow by acting as liaison among key executives, staff and other employees and the public.