• Share this Job

Executive Secretaries and Administrative Assistants

Location : New York, NY
Job Type : Temp/Contract
Reference Code : AS FY2021 OPD01 3255
Start Date : 11/24/2020
End Date : 10/24/2022
Hours : Full Time
Travel : No
Relocation : No

Job Description :

Staten Island, NY


 


Executive Secretary / Administrative AssistantConsumer Advisory Board


 


The SI office of the Consumer Advisory Board is the main office and where all mail/email/telephone calls specific to the Willowbrook Class Members are expected to be directed from outside agencies. 


Currently, the daily responsibilities of this position include –


 


Answering phones, taking and redirecting messages to the CAB staff,


Checking agency voicemail throughout the day,


Opening mail and distributing documents to the CAB board & staff, Scanning of documents/files as requested,


Filing of documents [whether hard copy or electronic], and;


Typing correspondence [when requested] Fulfilling additional responsibilities as requested


 


 


Queens Village, NY


 


Executive Secretary / Administrative AssistantOffice of Investigations and Internal Affairs


 


BASIC DUTIES AND ILLUSTRATIVE TASKS


1.Screen and direct incoming calls 


2.Assist with scanning and uploading documents and reports into the VCPR and IAMS


3.Provide support to, and interact with investigators


4.Work with PDF documents and files, scanning and emailing


5.Edit documents for grammar and content


6.Upload activity log data to spreadsheets


7.Scheduling interviews and interrogations


8.Follow-up on assigned projects with limited oversight  


9.Any other administrative support activities which support the office and staff in field stations throughout the region


 


SKILL SET NEEDED


1.Ability to maintain confidentiality in highly sensitive work 


2.Ability to work independently and ask for direction when necessary


3.Ability to work cooperatively with colleagues


4.Ability to multi-task


5.Computer literacy 


6.Ability to learn new computer programs quickly with appropriate assistance and support


7.Working knowledge of Excel, Power Point, and Word


8.Working knowledge of Outlook


 


 


 


Manhattan,NY


 


Executive Secretary / Administrative AssistantDQI Program Certification


 


Provide administrative support to program areas as well as perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, providing information to callers, receiving visitors, and arranging conference calls.


Answer inquiries and obtain information for the general public, customers, visitors, and other interested parties.


 


 


Executive Secretary / Administrative AssistantInvestigations and Internal


 


Some of the job duties and responsibilities are:


  Screen and Direct Incoming Calls 


  Assist with scanning and uploading documents and reports into the VCPR and IAMS


  Provide support to and interact with two investigators located in Syracuse, and other investigators in other regions as required


  Work with PDF documents and files, scanning and emailing


  Edit documents for grammar and content 


  Scheduling interviews and interrogations


  Type interviews and interrogations from audio recordings


  Follow-up on assigned projects with limited oversight  


  Any other administrative support activities which support the office and staff in field stations throughout the Region


 


Preferred Skill Sets:  


  Ability to maintain confidentiality in highly sensitive work 


  Ability to work independently and ask for direction when necessary


  Ability to work cooperatively with colleagues


  Computer literacy 


  Ability to learn new computer programs quickly with appropriate assistance and support


  Working knowledge of Excel, Power Point, Word and Outlook


  Typing at least 55 wpm


  Multi-tasker


 



 


Executive Secretary / Administrative AssistantPerson Centered Supports, Home & Community Living


 


1.     Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.


2.     Provides information to clients by answering questions and requests.


3.     Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, emailing list of needed supplies to upstate office


4.     Maintains professional and technical knowledge by attending educational workshops/webinars, reviewing professional publications.


5.     Answering and directing phone calls.


6.     Completing client intake forms for rental and pre-purchase counseling


7.     Entering client information from intake forms into online counseling website.  


8.     Registering clients for homebuyer education trainings and maintaining organized lists of registrants.


9.     Attend meetings and take detailed notes/minutes.


10.Write and distribute email, correspondence memos, letters, faxes and forms


11.Assist in the preparation of regularly scheduled reports


12.Develop and maintain a filing system


13.Update and maintain office policies and procedures


14.Maintain contact lists


15.Provide general support to visitors


16.Act as the point of contact for internal and external clients


 


REQUIREMENTS NEEDED


1.     3-5 years of administrative assistant or related experience


2.     High School diploma or GED required.  


3.     Able to navigate computers effectively (MS Word, MS Excel, MS Access, MS Outlook)


4.     Ability to organize documents and information electronically


5.     Experience with file management


6.     Attention to detail


7.     Good listening skills


8.     Good written and verbal communication skills


9.     Attention to detail and problem-solving skills 


10.Effective time management skills and the ability to prioritize work


11.Friendly, team-focused personality


 


 


Receptionist / SecretaryReal Property Services


 


Provide administrative support to program areas as well as perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, providing information to callers, receiving visitors, and arranging conference calls. Answer inquiries and obtain information for the general public, customers, visitors and other interested parties.


 



 


Executive Secretary / Administrative AssistantRevenue Support Field Office


 


Receptionist / SecretaryRevenue Support Field Office


 


BASIC DUTIES AND ILLUSTRATIVE TASKS


1.  Answer and direct phone calls for the office


2.  Handle copying, mailing and faxing duties


3.  Filing and sorting


4.  Shredding


5.  Incoming/outgoing mail distribution


6.  Distribution of daily/monthly reports


7.  Various projects as directed by the Office Manager and/or Assistant Office Manager


Required Qualifications :
 
Powered by AkkenCloud