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Executive Secretaries and Administrative Assistants

Location : New York, NY
Job Type : Temp/Contract
Reference Code : OAG_2021_059JB
Start Date : 09/21/2021
End Date : 11/30/2021
Hours : Full Time
Travel : No
Relocation : No

Job Description :

Administrative Assistant Duties:

• Provide administrative and secretarial support for all attorneys in the Health Care Bureau (HCB)
• Answer HCB’s main line and Tobacco Enforcement Section line. Refer calls to appropriate staff member.
• Review, draft, and send internal or external correspondence based on verbal or written instructions.
• Schedule all aspects of meetings, appointments, depositions, and interviews.
• Assist with copying, scanning, and filing. Also assist with assembling legal papers and creating binders.
• Process incoming and outgoing mail.
• Oversee office supply needs for the Bureau.
• Ensure that office equipment is in working order.
• Order court transcripts, submit vouchers and invoices for payment.
• Assist with onboarding new employees re new workspace, computer, phone, ID badge, and new user accounts to set up.
• Resolve day to day issues within the Bureau.
• Perform other duties as assigned.

Preferred Education - High School or Bachelors Degree

Required Qualifications :
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