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Executive Secretary and Administrative Assistant

Job Type : Temp/Contract
Reference Code : AS3-OMH-376
Start Date : 11/07/2019
End Date : 10/23/2020
Hours : Full Time
Required Education : Bachelor's Degree
Travel : No
Relocation : No

Job Description :


  • Manages confidential affairs affecting the operation of 2 inpatient hospitals and multiple outpatient programs. 

  • Oversees the documents privileged communication such as expansion/downsizing, recruitment/termination, gains/loss, fiscal responsibilities, and pending actions. 

  • Maintains and administratively manages meeting meetings, correspondences, emails, appointments and documents next step actions. 

  • Maintains mission-driven values and boundaries. 

  • Uses problem solving techniques and policy/regulatory judgement to operate within the best interest of New York City Children's Center on behalf of the Executive Director.

  • Autonomously makes executive level decisions such as scheduling ad-hoc committee meetings in the face of crisis, contacting key staff during emergency situations such as media presence complaints, patient-related emergencies. 

  • Assists with preparation of purchase requests for Administrative needs. 

  • Liaison between the Executive Director/CEO and the main office in Albany. Addressing emergent actions by prioritizing directives and managing correspondences. 

  • Coordinates with all aspects of Central Office, Legal Department, and the other state and local agencies, among others. 

  • Coordinates the Administrator On-Call schedule and training for all hospital leaders in grades 23 and above. 

  • Editor in Chief of the hospital's monthly newsletter, the Shout-Outs.  


Required Qualifications :


  • Required Education: Bachelor's Degree in Business or Health Administration. 

  • Required Skills: Expert in Microsoft Office Suite including Word, PowerPoint, Outlook, and One Note. 

  • Able to take accurate minutes of professional and confidential meetings. 

  • Capable of multitasking and retaining high quality standards. 

  • Strong communication skills. 

  • Poised listening skills. 


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