Executive Secretary and Administrative Assistant
Employees in this position will perform a variety of essential tasks related to the administration of the Bureau. The Administrative Aide will assist in carrying out the administrative and work functions of the unit. The duties performed require knowledge of the organization and its policies and procedures.
1. Provide telephone coverage.
2. Perform data-entry, photograph radiographs and other documentation and upload the files onto a computer. Scan documents, save, organize, and move files using a computer.
3. Operate a printer / fax machine, use MS Office (Word, Excel).
4. Provide support to administrators on various administrative/organizational matters.
5. Manage and control confidential documents.
6. May serve as a liaison between units as needed; provide information, assistance, and advice to various individuals.
7. May provide temporary coverage and perform tasks outside the normal routine as needed.
8. May assist with special projects (e.g. research, prepare documents).
1. Communication: Ability to provide information to internal and external stakeholders by telephone, in written form, e-mail, or in person. The stakeholders may include supervisors, co-workers, subordinates, Medicaid providers and Medicaid members.
2. Computer Skills: Use computers and computer systems to enter data, process information, or conduct research.
3. Administrative Activity: Ability to perform day-to-day administrative tasks such as maintain information files and process paperwork.
4. Obtaining Information: Ability to observe, receive, and otherwise obtain information from all relevant sources.
5. Interpersonal Relationships: Ability to develop constructive and cooperative working relationships and maintain them.
6. Organizing, Planning, and Prioritizing Work: Ability to multi-task, develop specific goals and plans to prioritize, organize, and accomplish your work. Uses good time management.
7. Documenting/Recording Information: Ability to Enter, transcribe, record, store, or maintain information in written or electronic form.
8. Identifying Objects, Actions, and Events: Ability to identify information and categorize, estimate, recognize differences or similarities, and detect anomalies or changes in circumstances or events. Ability to pay attention to detail. Ability to problem solve.
9. Written and Oral Comprehension: Ability to read and listen/understand information and ideas presented in writing or orally.
10. Oral Expression: Ability to communicate information and ideas verbally so others will understand.
11. Written Expression: Ability to communicate information and ideas in writing so others will understand.