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Executive Secretary and Administrative Assistant

Location : Menands, NY
Job Type : Temp/Contract
Reference Code : TS-020620-1
Start Date : 03/06/2020
End Date : 03/05/2022
Hours : Full Time
Travel : No
Relocation : No

Job Description :
Required Qualifications :
Desired Experience:

• Routine administrative functions including: prioritizing multiple assignments, scheduling meetings and conference calls; maintaining electronic schedules/calendars, and various tracking systems; answering telephone calls, typing correspondence, and ordering office supplies. 

• Providing high level administrative support for project-specific work-groups, including taking notes and compiling minutes, synthesizing information, and preparing reports. 

• Monitoring shared email inboxes for incoming correspondence, verifying the accuracy of information provided, referring inquiries to appropriate staff for processing, and following up as necessary to ensure a timely response. 

• Completing special assignments and other necessary administrative functions as assigned. 

• Proficiency with Microsoft Office software, including but not limited to, Outlook, Word and Excel.  

Preferred Qualifications:

• Previous experience working for a Federally funded nutrition program, such as WIC.  

• Experience working in a fast-paced office setting, conducting a wide range of administrative tasks to support program operations. 

• Experience working in a government setting. 

• Proficiency with Microsoft Office SharePoint and PowerPoint, and WebEx. 
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