Executive Secretary and Administrative Assistant
The New York State Department of Health, Office of Primary Care and Health Systems Management, Western New York Regional Office, is seeking to fill administrative assistant positions to support the Division of Home and Community Based Care and the Division of Nursing Homes and Intermediate Care Facilities/IID within the Buffalo Office.
Candidates should be highly-motivated individuals and able to work in a fast paced, high volume office environment.
Minimum qualifications include excellent working knowledge of Microsoft Office, specifically Outlook, Word and Excel; the ability to work in a team and handle multiple, shifting priorities; good organizational skills; and familiarity working in electronic databases.
Preferred qualifications include performing administrative support responsibilities such as maintaining various tracking and database systems; preparing a variety of correspondence, reports and other written material; answering phones concerning policy or procedure and directing them to appropriate staff; setting up and coordinating meetings for senior staff; receiving and processing mail and fax documents; faxing and photocopying; data entry and maintaining paper and electronic filing systems. Prior experience working in the New York State Department of Health, Office of Primary Care and Health Systems Management, Western New York Regional Office is preferred.