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Executive Secretary

Location : Bronx, NY (SUB)
Job Type : Temp/Contract
Reference Code : ACCES-NYC-2022
Start Date : 06/10/2022
End Date : 03/31/2023
Hours : Full Time
Required Education : High School Diploma or GED
Travel : No
Relocation : No

Job Description :

Position requires experience and skill in the following:
Using Microsoft Outlook, Teams, Word, Excel and Forms.
Using Zoom, Microsoft Teams, and other platforms for providing virtual services. This includes being able to set-up and start meetings, monitor meetings for problems and troubleshoot/address technical issues for meeting attendees.
Managing multiple tasks
Ability to meet required time lines and prioritize duties to meet those time lines

Duties, include but at not limited to:
*Handling folders physically (lifting and placing them in file cabinets)
*Filing (both physical filing and electronic records filing)
*Data entry
*Updating/managing daily and weekly spreadsheets
*Emailing, scanning and faxing duties
*Scheduling meetings including following time lines for sending out/receiving and distributing materials
*Several Outlook calendars
*Joint mailboxes used for scheduling
*Meeting notifications, attendance, etc
*Maintain District Office Manager's (DOM) and/or Director of Counseling's (DOC) calendar, handle correspondence, reports, and other documents prepared by the DOM/DOC and arrange meetings integral to the work of the office on an ongoing basis.
*Respond to a high volume of telephone calls, voice mail messages and emails, to effectively manage inquiries, provide publicly available information, and answer routine questions.






Region 7 Lot 1 

Required Qualifications :
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