• Share this Job

Executive Secretary

Location : New York, NY
Job Type : Subcontractors
Reference Code : OAG_2023_054JB - REBID
Start Date : 11/13/2023
End Date : 12/29/2023
Hours : Full Time
Travel : No
Relocation : No

Job Description :

Position Type: Temp
Agency: New York State agency focused on legal matters
Location: New York, NY
Hours: TBD


Check filings for deficiencies, calculating filing fees as needed, scanning paper submissions, issues ID numbers to filings, update database, saving files to shared drive following file-naming convention, download files from the cloud, or copy from emails in outlook as required, rename PDF files per file-naming convention as required, enter filings into spreadsheet accurately so they can be retrieved on demand, create folders, save files to folders, add notes to database and spreadsheet as needed. For deficient filings, email the submitting attorney, using a template. Follow up on deficiencies as needed. 

Required Qualifications :

Key Skills & Abilities: must have good time management skills, be detail-oriented, organized, able to catch errors/inconsistent/ incomplete work, proofread work, able to manage a large volume of electronic files without commingling files, must be able to work quickly and accurately, able to follow office policy and procedure, able to rename PDF files, drag and drop files in folders, copy and paste files into folders, create folders, edit template emails, double checks work, ask questions when clarification is needed, must be proficient in Microsoft Word, Adobe PDF, Microsoft Excel, and Microsoft Outlook.


Preferred Education: Bachelor's Degree


Penda Aiken, Inc. is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.



SUBS SUBMIT BY 10-25-2023
Powered by AkkenCloud