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Legal Secretary

Location : Rochester, NY
Job Type : Subcontractors
Reference Code : AS:FY2324:JUS01:24439
Start Date : 04/01/2024
End Date : 03/31/2026
Hours : Full Time
Travel : No
Relocation : No

Job Description :

Position Type: Temp
Agency: A NYS agency that advocates for justice for crime victims and their families
Location: Rochester, NY
Hours: TBD


Job Duties

  • Creating administrative files by uploading appeal documentation, updating contact information and offense rows in the database.

  • Review appeals cases, review evidence, ask questions, review previous decisions, draft legal memos with findings for review.

  • Upload memos and mark activities, accordingly, prioritize work and manage deadlines, and maintain metrics for job performance.

  • Monitor completed review folders, draft letters to subjects, providers and others as needed regarding the outcome of the review, and update contacts documentation and other fields in the database.

  • Monitor the email inbox for appeals and questions and will forward or respond to such emails as appropriate.

  • Communicate daily with attorneys regarding assignments and their completion and will attend meetings in person and over WebEx.

  • Provide coverage for phone lines as needed and will perform other duties and projects as needed/assigned.

Required Qualifications :

  • Must have knowledge of computer programs/systems including: Microsoft Office (Word, Excel, Teams, SharePoint), Adobe Pro, and Email (Outlook). 

  • Ability to quickly learn and utilize the database program.

  • Knowledge of office administration and management; proper grammar, punctuation and spelling; business communications and ability to take notes is necessary.

  • Other duties may require the proper handling of confidential information and the import/export of information from the agency's databases. 


Penda Aiken, Inc. is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.


SUBS SUBMIT BY 03-19-2024
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