The duties to be performed will include receiving, date-stamping, recording and distributing the mail in the morning and mid-day. Incoming mail includes not only correspondence, but Notices of Intention, Notices of Claim and various legal document. The clerks determine whether a Notice of Intention or a Notice of Claim is properly verified. The person hired must also learn to enter information within NYMatters, including scanning and uploading documents. The clerks who process the mail are also responsible for printing and mailing litigation hold letters.
In addition to providing support to the clerks as described above, the person hired would be trained to provide needed assistance to the Law Document Specialists of the support staff.
The duties involved include, but are not limited to, preparing backs and affidavits of service; file and serve court papers; expediting legal work such as subpoenas, motions, answers and demands; sending out authorizations and other correspondence on behalf of the bureau's attorneys; and copying and scanning legal and medical documents.