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Operations Manager

Location : Long Island City, NY
Job Type : Temp/Contract
Hours : Full Time
Travel : No
Relocation : No

Job Description :

- Play a lead role in the management of people and/or processes and/or projects, contributing to the overall success of the division.
- Participate in day-to-day operations to resolve special managerial, operational, and administrative problems pertaining to policy and practice.
- Create and generate reports for use on a day-to-day basis, for use by senior management to address special operational issues, and for the use of senior management and others in the formulation of policy.
- Participate in the development and/or updating of policies and procedures for their area of responsibility, integrating best in class insights.
- Serve as liaison for a variety of Departments, Divisions, and Units at the SCA.
- Plans, assigns, monitors, reviews and evaluates the work performed by assigned staff and makes recommendation regarding recruitment, hiring, promotion, reassignment and discipline.
- Perform related duties as assigned.

- Compliance with the contract and DCIM Submission Guidelines
- Compliance with the SCA Minimum Timesheet requirements for manual or electronic timekeeping system including employee/supervisor names, all signatures, signature dates, identified billed project hours, reporting period, weekly totals, project transfers, project code/Consultant task Id, description of task, ability to provide audit trail etc.
- Confirm date of service from PTS, employee rates, multipliers, proper sub consultant and vendor information, proof of completed work
- Checking for inconsistency in billing against the specific ATP under the prime, sub consultant, and vendor invoices
- When required, verify any amendments to the timesheets by reviewing old employee timesheets from archived RFP files under various RFPs/Contracts
- Verify correct assignment of Project code/Consultant task ID as on the approved ATP
- Confirm the timesheet hours
- Utilizing various RCMS reports including ATP job report, RFP invoice report, Employee billing report
- Resolve any RCMS payment error message including hard stop
- Verify payment type is Basic Fee, NTE - Timesheet required or Invoice only, LS
- Verify all the draft RFP documentation is uploaded correctly under each ATP
- Verify the Consultant assigning a unique task ID for each additional task under the project on the employee timesheet.
- Testing invoices include the signed custodian permits, total permit fees, daily sign-in logs, approved field affidavits, weekly signed timesheets
- Confirm certified payrolls and labor law rates for each Title and overtime rates
- Verify the billings are entered correctly under RFP and each ATP invoice screen
- Verify the billing is submitted against the correct approved ATP
- Compliance to payment fee schedule

Required Qualifications :

  • Bachelor's Degree from an accredited college or university.  

  • Six years of full time experience in project management, design, construction, operations, administration, architectural, or mechanical/plumbing estimation or a related field; four years must have been in a supervisory (supervision of subordinate employees) or management (manage a function, unit, or process) capacity; or a satisfactory combination of education and experience. 

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