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Location : Buffalo, NY
Job Type : Temp/Contract
Reference Code : AS2 OGS 70
Start Date : 04/01/2019
End Date : 03/31/2020
Hours : Full Time
Travel : No
Relocation : No

Job Description :

Provide general clerical assistance including preparing correspondence, scheduling, database entry, photocopying, and scanning, faxing, filing, processing mail, and tracking assignments

• Receive, make, and direct telephone calls

• Record tenant issues and input Work Orders into electronic software system

• Researches supplies and materials, and equipment items

• Set up and maintain files (including electronic) of correspondence/documents, sort and file material, search for requested material, shred obsolete material, and package documentation for storage

• Completes inventory updating, surplus and/or disposal paperwork in hardcopy and/or electronic mechanism for processing

• Create, maintain, and edit spreadsheets, word processing documents, databases, inventory summaries, and tracking mechanisms

• Contacts vendors and contractors for information inquiries, pricing, scheduling, follow up, and provides updates

• Assist with special projects/initiatives sponsored by the agency office with regards to tracking, follow up, and support

• Operate office equipment, including copier, scanner, printer, and facsimile

• Establish new files by coding and numbering forms, creating folders, material binders, and compiling relevant material


Required Qualifications :

1 year experience working as a Secretary, Administrative Assistant, or related role

• Must be able to communicate clearly and effectively with staff and the public in person, in writing and by telephone

• Excellent organizational skills

• Attention to accuracy and detail

• Excellent verbal and written communication skills

• Ability to manage multiple priorities with competing deadlines

• High proficiency with Microsoft Office Suite 2013, particularly MS Excel, Word, and Outlook

• Must be able to perform all clerical and administrative tasks such as file maintenance, scanning of files, maintaining office machinery, handling mail and packages, updating databases and service as a receptionist. Also organize,  transport, and lift files, materials, and supplies to/from locations within facility.

• Must operate at high level of integrity, discretion and confidentiality

•7.5 hours per day, 5 days per week, 37.5 hours per week. No on-site parking available. Daily parking cost responsibility of candidate. On public transportation line.

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