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Secretary

Location : Long Island City, NY
Job Type : Temp/Contract
Start Date : 02/15/2021
End Date : 05/10/2021
Hours : Full Time
Travel : No
Relocation : No

Job Description :

Duties and Responsibilities:


Support Function for Department. Fills in for clerical/administrative personnel in the temporary absence of Division/Department clerical personnel. When necessary, provides support to other areas of the Department.


 



  • Computer Skills. Utilize Word, Excel, and other computer languages to prepare and edit correspondence, reports, spreadsheets, and charts. Documents are grammatically correct, in a proper format, and free of typographical errors. All documents are proofread before being given to the supervisor.


 



  • Records Management. Establishes and maintains the Unit's files in accordance with SCA and departmental procedures. Correspondence and other documents are filed accurately and timely (at least weekly). Completed files are transferred to SCA's Central Records timely, correctly, and completely.


 



  • Special Projects (including the coordination of the Unit's, Division's, or Department's assigned motor vehicles) Assign vehicles to staff. Accurately maintain daily logs; and schedules and coordinates maintenance for vehicles. Performs all special projects in a comprehensive, accurate, and timely manner.


Required Qualifications :


  • 3 days working remotely, 2 days onsite at LIC Office

  • Work hours: 8.30 am to 5 pm

  • HS Diploma and 4 years of administrative/clerical/secretarial experience.

  • Assignments performed timely and completely. 

  • Communications: Speak and write clearly and concisely; summarize conversations to ensure understanding. Respond promptly to all communication; provide feedback, and keeps the supervisor informed.

  • Proficient in Excel, ability to create and update logs periodically.


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